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Content Management Systems

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5. Sharing Content

A CMS may allow schools or entire educational systems to share content stored on the system with other schools. Sharing of content may be permissible under the statutory licences, but where material has been directly licensed, it can only be shared if the terms of the licence allow it.

6. Financial Implications

Schools pay a considerable amount of copyright fees to various collecting societies under the statutory licences. Copying costs for Australian Schools have increased significantly in recent years. This is illustrated by the following chart which shows the increase in copying costs under the Statutory Text and Artistic Licence:

 

 Schools should be aware that, in addition to CMS subscription costs, there are significant copyright costs associated with use of CMS. This is because CMS facilitate increased copying and communication of material, and copyright costs are therefore likely to increase. There are also significant ongoing costs to store material on a CMS. Under the statutory licences, any material stored on the system for more than 12 months is treated as a new copy and a new communication and both must be paid for again.

7. Practical Tips for Using CMS

Some practical tips to keep in mind when using a CMS include:

  • Use material from websites and other resources that are free for education.
  • Link to websites instead of copying content from the website into a CMS
  • Review the content stored on the CMS regularly so as to avoid paying for the content again after a 12 month period

For further information, contact your local copyright manager.

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